19 Popular Mobile Business Productivity Apps Your Team Needs Now

19 Popular Mobile Business Productivity Apps Your Team Needs Now


When you’re running a business, you may find yourself filling the roles of accountant, scheduler, secretary, customer service department and manager all in a single day, sometimes even in a single hour. Add those tasks on top of your actual business and the work can pile up fast, especially if you need to be out in the field or on the road. Thankfully, with a smart phone and a few carefully selected mobile business productivity apps, your office is always at hand.

To save you time, we’ve combed through hundreds of business apps to bring you the best in each of several categories. Check them out below to get details on pricing, features, free trials and what type of business each app is best for.

 

The Best Mobile Business Productivity Apps, by Category

Mobile Apps for Hiring & Team Communication 

Proven

Send job posts to more than 100 job boards in a single click with the Proven mobile app.
Send job posts to more than 100 job boards in a single click with the Proven mobile app.
  • Cost: Single job posts start at $99
  • Free trial: 10 days
  • Best for: Businesses with seasonal or frequent hiring needs

Whether you need to hire seasonal, part-time or full-time help, Proven is a $5 powerhouse of an app with the following features:

  • One click sends to most major job boards
  • Track applicants
  • Templates for job descriptions

 

Slack 

The Slack app is a searchable, transparent message center you can organize by creating channels.
The Slack app is a searchable, transparent message center you can organize by creating channels.
  • Cost: Monthly subscription, prices range from free to $12.50/team member
  • Free trial: Unlimited with basic plan
  • Best for: Large, dispersed teams who work occasionally on mobile devices

Slack made their name helping businesses get out from under the burden of the overflowing email inbox. The app is a searchable, transparent message center you can organize by creating channels — just make one for a team, project, or department and add your team members.

Slack also integrates with other popular apps like Google Drive, Dropbox, Asana and Trello so you can integrate tasks, documents and other business data into your team communications.

 

Workbase

The Workbase mobile app helps your team stay on the page with shared messaging, calendars and tasks lists.
The Workbase mobile app helps your team stay on the page with shared messaging, calendars and tasks lists.
  • Cost: Plans start at $29/month
  • Free trial: 14 days
  • Best for: Teams who work often or primarily on mobile devices and need simple group scheduling, messaging and task lists all in one place

This streamlined app has everything a business with employees on the road, in multiple locations, or at different job sites needs to stay on the page.

You can set up Workbase in minutes to:

  • Manage team schedules
  • Assign and track team tasks
  • Send notes, messages, and photos

Mobile Apps for Time-tracking & Invoicing

Toggl

Use the Toggl app to track your team's time and create reports to see where it's going.
Use the Toggl app to track your team’s time and create reports to see where it’s going.
  • Cost: Monthly subscription, plans range from free to $18/team member
  • Free trial: Unlimited with the basic plan
  • Best for: Teams who need super simple time tracking

The simplest, and cheapest of the mobile apps for time tracking, Toggl does one thing and does it well. Click a button to start a timer, and you’re done. Once you’ve tracked several sessions, you can use their reports to see where your team’s time is going.

 

Harvest 

Manage timesheets, expenses, budgets, invoices, and payments with the Harvest app.
Manage timesheets, expenses, budgets, invoices, and payments with the Harvest app.
  • Cost: Monthly subscription, prices range from free to $12/team member
  • Free trial: 30 days
  • Best for: Businesses or agencies with multiple employees or contractors who need to track time and create invoices for multiple clients/customers

Whether you have 2, 20, or 200 employees, Harvest can help you manage timesheets, expenses, budgets, and invoices as well as accept online payments and send customers automatic payment reminders.

With options for creating either hourly or fixed-price projects, and the ability to set rates by the person or the type of work, this app offers a robust feature set that’s still refreshingly simple to use.

 

Freshbooks 

For companies with annual billings of $150k or more, we recommend the Freshbooks app for invoicing and payments.
For companies with annual billings of $150k or more, we recommend the Freshbooks app for invoicing and payments.
  • Cost: Monthly subscription, prices range from free to $15
  • Free trial: 30 days
  • Best for: Businesses and agencies with a smaller client list (less than 50) who bill over $150k a year

Freshbooks is very similar to Harvest, and you can do all the same tasks (track time, set up projects and budgets, track expenses, invoice and accept payments). Their monthly plans tend to cost a bit more, but Freshbooks beats Harvest in a couple cases:

  • If you bill over $150k, you can get a break on payment processing fees
  • It includes the ability to create invoices right in the mobile app (Harvest only includes invoicing via the web or desktop apps)

Mobile Apps with a Full Accounting Suite

Wave

The Wave accounting app comes with a long list of free features and an easy-to-use design.
The Wave accounting app comes with a long list of free features and an easy-to-use design.
  • Cost: Free for basic plans without payroll
  • Free trial: 30 days
  • Best for: Freelancers and businesses selling services who need a simpler accounting system without inventory, mileage tracking, or tax estimating

Wave has been making, well, waves in the online accounting app scene with a long list of free features and an interface that offers a bit less than QuickBooks, but is much easier to use. For small businesses with more basic needs, save yourself some time and money and start with this one.

 

QuickBooks

The QuickBooks app provides a full accounting suite for your business, right on your phone.
The QuickBooks app provides a full accounting suite for your business, right on your phone.
  • Cost: Monthly subscription, plans start at $10
  • Free trial: 30 days
  • Best for: Retailers and businesses who need a full, detailed accounting suite with inventory, mileage tracking, payroll and tax estimating

While it may not be the most easy-to-use app out there, QuickBooks is still at the top of our list of accounting apps since it offers everything a small to mid-size business needs to manage accounting from invoicing to tracking payments, mileage, expenses, and receipts, and preparing important tax documents. If you need it all, all in one place, it’s worth investing the time to get up to speed on QuickBooks.

 

Mobile Apps for Payroll

Gusto 

Gusto Payroll handles W2s and 1099s and submits payroll taxes.
Gusto Payroll handles W2s and 1099s and submits payroll taxes.
  • Cost: Monthly subscription, plans start at $45
  • Free trial: 30 days
  • Best for: Businesses with more complex payroll and employee benefits

You can add basic payroll features to QuickBooks for an extra cost, but the major downside of QB is that it only handles W2s (full-time employees), not 1099s (freelancers & contractors), and they don’t submit payroll taxes.

Because of that missing feature set, many businesses have turned to Gusto to manage payroll as wells as:

  • PTO requests & approvals
  • Worker’s comp
  • Other benefits-related tasks

Technically Gusto isn’t an app, but they’ve optimized their site to work on Android and iOS, so it’s very usable on the road and it’s such a popular business productivity tool  we couldn’t omit it from the list.

 

Square Payroll

The Square Payroll app is a simple, cost-effective way to pay your employees and file relevant taxes.
The Square Payroll app is a simple, cost-effective way to pay your employees and file relevant taxes.
  • Cost: Monthly subscription, plans start at $5
  • Free trial: n/a
  • Best for: Businesses looking for a simple, cost-effective app to pay employees and file relevant taxes

If you don’t need the HR add-ons of Gusto, and you just have a few contractors and/or employees you need to pay and file the relevant local, state, and federal payroll taxes for, Square Payroll is a fantastic, streamlined choice.

 

Mobile Apps for To-do lists & Project Management

Trello

Trello's app is like a digital white board for your business.
Trello’s app is like a digital white board for your business.
  • Cost: Monthly subscription, plans range from free to $12.50/team member
  • Free trial: Unlimited with the basic plan
  • Best for: Teams that need a simple, flexible place to sync lists and/or tasks with limited collaboration 

Trello is the simplest of the project management tools out there — just imagine a digital white board with sticky notes organized into different columns.

That simplicity makes this tool incredibly flexible and easy to use, and it can really be used for any type of project, or to-do list. Use it solo, or assign tasks to team members.

 

Asana

Asana's app is a great choice for businesses with a dedicated project manager with its reports and calendar views.
Asana’s app is a great choice for businesses with a dedicated project manager with its reports and calendar views.
  • Cost: Monthly subscription, plans range from free $9.99/team member
  • Free trial: Unlimited with the basic plan
  • Best for: Businesses who need a simple project management tool that goes beyond the to-do list and allows for more collaboration

Asana is similar to Trello, but it has a few added features that may appeal to businesses with deeper project management needs, like marking each task’s priority level, and viewing tasks over time. Asana also has reporting and document management capabilities, which makes it a good choice for businesses or projects with a dedicated project manager.

 

ClickUp

Need the ability to set time estimates for business and project tasks? You need the ClickUp mobile app.
Need the ability to set time estimates for business and project tasks? You need the ClickUp mobile app.

  • Cost: Monthly subscription, plans range from free to $5/team member
  • Free trial: Unlimited with the basic plan
  • Best for: Businesses who need to assign one task to multiple team members or add time estimates to tasks

For businesses and teams with deeper project management needs, ClickUp is relatively new to the scene, but is getting a lot of positive buzz. Choose between card, list, or calendar views for your projects, and get the simplicity of Trello or Asana, with additional features like multi-assign, and the ability to set a start date, end date, and time estimates for every task. 

 

Mobile Apps for Mileage & Expense Tracking

Expensify

Get receipt scanning, expense approval, and reimbursement all in the palm of your hand with the Expensify app.
Get receipt scanning, expense approval, and reimbursement all in the palm of your hand with the Expensify app.
  • Cost: Monthly subscription, plans range from free to $9/team member
  • Free trial: Unlimited with basic plan
  • Best for: Businesses who need basic receipt tracking and expense report approval

Expensify takes the dread out of expense reports and receipt tracking. Whether you’re a solopreneur or a business with hundreds of employees, there’s a plan for you. Free plans let you easily capture and store up to 5 receipts per month. Put down just $5 bucks per team member a month and you get unlimited scans, expense approval, and reimbursement all in the palm of your hand.

 

MileIQ

Use the MileIQ app to keep track of your business mileage and its tax value.
Use the MileIQ app to keep track of your business mileage and its tax value.
  • Cost: $5.99/month or $59.99 annually
  • Free trial: Up to 40 drives/month
  • Best for: Companies with employees who drive a personal car for business

Like Tinder for driving — track every trip you take then swipe left for personal trips, right for business. From there, the app will keep a tally of not only your mileage, but also the value based on current IRS deduction rates.

 

Automatic

The ultimate app for road warriors — use Automatic to sync all of your driving data with your smart phone.
The ultimate app for road warriors — use Automatic to sync all of your driving data with your smart phone.
  • Cost: $129.95 per vehicle
  • Free trial: n/a
  • Best for: Solopreneurs putting in major mileage

For most U.S. cars manufactured after 1996, Automatic will sync all of your driving data with your smart phone, including mileage tracking, business trip tagging, engine diagnostics, fill up and parking logging, crash alerts, and more.

 

Mobile Apps for Reviewing, Scanning & Organizing Your Business Files

Genius Scan

Scan, title, tag, and share PDFs with your team from the Genius Scan app.
Scan, title, tag, and share PDFs with your team from the Genius Scan app.
  • Cost: $6.99
  • Free Trial: n/a
  • Best for: Businesses who need to scan multi-page documents on-the-go

Imagine having a scanner in your pocket, wherever you go. GeniusScan can create PDFs from single or multi-page paper documents, and you can title, tag, and share those PDFs to your heart’s content. The only downside? The app doesn’t have OCR (Optical Character Recognition) so you can’t select or copy and paste text from your docs.

 

FineScanner Pro

Translate handwritten meeting notes into text you can copy, paste and edit with the Fine Scanner app.
Translate handwritten meeting notes into text you can copy, paste and edit with the Fine Scanner app.
  • Cost: $59.99
  • Free trial: n/a
  • Best for: Teams with handwritten notes or hard copy documents that need to be translated to text

If you need to move anything from handwriting, or scanned hard copies to typed text on your phone or tablet, you need FineScanner. It may cost 10 times what other simple scanning apps do, but it’ll save you hours transcribing notes and retyping documents.

 

Polaris Office

The Polaris Office app lets you review and create Microsoft documents from your phone.
The Polaris Office app lets you review and create Microsoft documents from your phone.
  • Cost: Monthly subscription, plans range from free to $5.99/team member
  • Free Trial: Up to 60MB of usage
  • Best for: Businesses and sales teams who need to review Microsoft Office spreadsheets, presentations and text documents on their phones

If you regularly need to review Microsoft documents while you’re on the road, Polaris is a simple and affordable app for anyone who doesn’t want to actually deal with Microsoft Office. You can also create new documents and save them to Google Drive, Dropbox and other cloud storage apps.

All of these apps are available for both iOS and Android phones, so head over to your app store or use the links above to check them out and give your business a productivity boost this quarter. Your bottom line will thank you.


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Celena is a business & technology writer at Workbase with a passion for entrepreneurial projects and making business operations better.

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